
I thought it was time to revive the Tuesday Tech Links on my blog, and since it is the New Year I’ve decided to focus on technologies that allow us to work smarter and give us the extra time needed to achieve some of those non-work related resolutions, or at least time to talk about them.
1) Dropbox is a free web-based service that allows you to synchronize your files automatically. When you sign up Dropbox gives you 2GBs of secure storage that can be shared between two computers. This “access anywhere” folder saves you from all those “I’ll email it to myself” moments. It includes automatic backup of your files, allow you to restore previous versions of your files, and offers 30 days of undo history so you don’t have to recreate a document because you were too hasty with the delete button.It is available to download for Windows, Mac, Linux and also has a mobile app (for iPhone, iPad, BlackBerry, and Android). You can get more space by participating in their incentive based program or by paying a monthly fee.
2) RescueTime is for all those people who can’t figure out where their time vanishes to online. It is a service that installs software to track every task you perform while on your computer and returns a detailed report of your activity, allowing you to manage your time effectively. You can, for example, voluntarily block distracting sites for any period you wish and even track your time offline when you are taking a call or in a meeting. RescueTime offers a free bare-bones version or you can pay a monthly fee for the full suite of tools. Download the 14 day free trial and find out how you really spend your time.
3) Instapaper is a free service that is great for catching up on all those articles that you find online, bookmark, but never get back to. It allows you to save on-line articles and view them in a text-only reformatted version, that can be read off-line. It is ideal for effectively using those free moments during the day, when you are waiting for a bus or grabbing a quick coffee, by reading an article or two on your mobile.
Wildcard) Real paper won’t be going anywhere soon. While it is often associated with inefficiency Scott Belsky, author of the book Making Ideas Happen, has some interesting insights into the positive role that “analog rituals”, such as physically writing to-do lists, can have on productivity
The manual labor involved with productivity is valuable. Repetitive rituals will make you pause. You will feel burdened, but you will also catch a glimpse of just how busy you are and what you should prioritize.
In light of this at the beginning of the year I began an experiment involving a Molskine and a very light weight version of GTD. I’ll let you know later in the year how this goes.
So, reorganize your computer storage, track your internet usage, bookmark those articles you always wanted to read and make your to-do lists and lets see what we can get done.